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CLEMMONS — Sure, the fall leaves are just around the corner, but that means it’s also time for the 2023 Village Streets Fall Resurfacing Project.

Village Manager Mike Gunnell led off the business action items portion of Monday night’s council meeting by recommending approval of the low bid submitted by APAC Atlantic Inc. (Thompson Arthur Division) of $1,233,676, including a 10 percent contingency for improvements of 29 streets totaling approximately 28,920 linear feet of pavement. The council approved the bid unanimously.

“We had a successful bid for our fall resurfacing project,” said Gunnell, who added there were five bidders. “We will get started as soon as possible.”

The work will consist of preparing for paving by patching, milling, resurfacing, curb removal and replacement, adjusting manhole and valve boxes, and other necessary work as directed by Steve Gearren, director of public works.

Here’s the list of the 29 streets on the list: Adare Drive, Asbury Place Court, Asbury Place Drive, Beech Tree Court, Carriagebrook Court, Donegal Court, Donegal Drive, Doublegate Court, Doublegate Drive, Dunmore Court, Dunmore Drive, Gatlin Knoll Lane, Glencree Court, Hearthstone Road, Low Oak Road, Lismore Court, Lismore Drive, Kilcash Court, Kilcash Drive, Kilrush Drive, Kinsale Court, Meeting House Lane, Moratock Lane, Mosseydell Court, Rossmore Road, Tangle Oak Drive, Thoroughbred Lane and Whitley Mill Court.

Also, in Monday night’s meeting, the council approved a 50-50 private property cost-share project at 4456 Woodsman Way.

Emily Harrison, stormwater technician II, said that this was the third project for this program, which was approved in 2021.

RCR Contracting had the low bid of $8,450 submitted among three local contractors, which includes $7,200 as the cost-share amount and $1,250 for the right-of-way work amount. Harrison said that the homeowner would be responsible for $3,600, and the Village of Clemmons would be responsible for $4,850, stating that the additional shrub removal along the right of way is not part of the cost-share cost for the homeowner.

Harrison said that due to the topography and drainage of the area, this location receives runoff on both sides of the property along the right of way, which is on a corner lot at the intersection of Cottonwood Lane and Woodsman Way.

She added that sinkholes forming around the drop inlet on the property are creating unsafe conditions, and flooding along the property as water cannot drain into the junction box. Also, trees and roots within the property are causing an issue with the water being unable to drain as originally intended.

Before Monday night’s regular meeting, the council conducted a special meeting — follow-up retreat.

“The fall retreat was a follow-up on numerous items and goals from the spring retreat held earlier this year,” Gunnell said.

Topics on the agenda for discussion included an Unified Development Ordinance (UDO) update, Nuisance Violations update, Minimum Housing, Solid Waste Collection, U-6004 (Lewisville-Clemmons Road improvements), Metropolitan Planning Organization (MPO) Projects update, Greendale Park, Leaf Collection, Collaborative Planning and Future Planning.

“Staff has moved forward and reported updates to those items,” Gunnell said. “Retreats are always productive and motivating as they provide an opportunity for the council as a whole to exchange ideas and provide feedback with staff to provide priorities for the upcoming year.”

In other highlights from Monday night’s meeting, the council:
• Heard from Gary Styers, who took over as the new fire chief for Clemmons at the first of the year. He led off the meeting with a request to reflect on the events of the tragic terrorist attacks of 9-11-2001, where more than 2,900 people (including 343 firefighters) died, and “to remember our country and keep those folks in our minds that lost a lot that day and those who gave their all that day.” After his remarks, Styers led those in attendance in the Pledge of Allegiance.
• Approved an end-user licensing agreement with OpenGov for $37,743, which includes the total for implementation for the first year, to purchase a software installation that will allow the village to start to do sign permits and administer planning and zoning applications that can be submitted online. “We basically chose this system because it is specifically designed for planning and zoning,” said planner Doug Moore.
• Approved a proclamation recognizing Sept. 17-23 as Constitution Week.